E-invoicing integrated with the ERP and the warehouse.
For companies issuing dozens or hundreds of invoices a day and handling SDI, ERP, warehouse, and bank with semi-manual processes. We automate the end-to-end cycle: issuance, reception, reconciliation, posting.
What happens today.
Mandatory e-invoicing has been in place in Italy for years, but for many companies the process is still semi-manual: export CSV from the ERP, upload to the SDI invoicing software, download supplier invoices one by one, reconcile with the warehouse by hand. Time wasted, frequent errors.
End-to-end automation is possible and standard: automatic issuance from the ERP, SDI sending, reception and parsing of supplier invoices, automatic reconciliation with orders and warehouse, automatic posting. Operational savings are significant and error risk collapses.
E-invoicing is already 95% automatable. The only thing left to decide is whether we want to do it.
The solution, broken into parts.
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Automatic issuance + SDI submission
The ERP issues orders, invoices are generated, validated, and sent to SDI automatically. Status notifications (delivered, rejected, accepted) handled via webhook. Automatic re-send on recoverable rejections.
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Reception + supplier invoice parsing
Incoming supplier invoices are pulled from SDI, parsed (structured XML), automatically associated with purchase orders, validated for consistency (amounts, due dates, supplier).
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Reconciliation + posting
Invoices are automatically reconciled with warehouse, orders, contracts. Differences flagged for human review. Automatic posting in standard cases, manual only for exceptions.
The typical profiles who benefit.
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Companies with high volume (>200 invoices/month)
Distribution, e-commerce, B2B services with daily invoicing. Volume justifies automation, human-time savings pay back in 6-12 months.
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Manufacturing SMEs with a custom ERP
Companies with a custom or legacy ERP that handles SDI 'at minimum' (CSV export, external software). End-to-end integration eliminates the manual steps.
Transparency on what the client does.
Before we start we need a few accesses and decisions. All reasonable, no surprise asks.
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Technical access
- API or database access to the ERP
- SDI provider (Aruba, Italtrust, custom) with API access
- Bank with CBI or API access for reconciliation (if required)
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Operational decisions
- Reconciliation rules and tolerances (e.g. €0.01 accepted deviation)
- Approval flows for non-standard cases
- 10+ year archiving policy
Indicative numbers, not quotes.
- TIME
- Typically 6-12 weeks from discovery to go-live.
- COST
- Range €18,000-50,000. SDI provider operating costs remain separate.
- MODEL
- Fixed milestones, soft launch on an invoice subset, progressive scaling.
Indicative numbers. For an accurate quote, let's talk.
Answers to the most common questions.
Does it work with my current SDI provider?
Yes, we work with the main Italian SDI providers (Aruba, Italtrust, FatturaPA, custom). If your provider offers a decent API, integration is standard. Otherwise we can help you evaluate a provider change, or build less automated (file-based) integrations as a fallback.
What happens if SDI rejects an invoice?
Common rejection types (formal errors) are identified automatically and handled with corrections and re-send. Rejections for substantive issues (e.g. wrong VAT ID) are escalated to an operator with full context. All SDI states are tracked in the system, no "limbo".
Is the 10-year archiving included?
Yes, the integration includes the flow toward compliant substitute archiving. Typically we integrate with the archiving provider you already use; alternatively we can set up internal archiving if you have the technical requirements.
Recognize your case?
Write a couple of lines about your context. We'll reply within 24-48 hours with an initial assessment and a first orientation on time and cost.
Let's talk